Start simply
Describe the objective in plain language or begin directly with your team and personnel files.
KV procedures + personnel files + team
Less administration.More control.
Describe your objective. MedicalSign finds the right KV route and keeps team, personnel files, evidence and deadlines in one place. If something remains unclear, our team helps personally.
01 · Context
KV procedures are complex enough. The work around them should not be.
Hiring a doctor, offering a new service or changing a site often leads to a procedure with the responsible regional KV. At the same time, personnel documents, evidence, responsibilities and deadlines need to be maintained continuously in day-to-day practice operations.
That is where fragmented tools become costly: KV knowledge lives in portals and PDFs, personnel documents in folders, responsibilities in inboxes or individual memory. MedicalSign connects these layers into one working process for practices, MVZ organisations and professional advisers.
What belongs together in daily work:
✓
Find the right procedure first.
✓
Understand regional requirements and evidence.
✓
Keep track of deadlines, portals, PDFs and postal routes.
✓
Document changes while the practice already has enough work to do.
02 · Solution
One entry point. One case. One reliable status.
MedicalSign connects KV knowledge with your team, documents and deadlines so everyone sees the next step.
Find the KV route
Live KV search maps the region, responsible KV and matching published procedures.
Manage team & personnel files
Roles, master data, evidence and personnel documents are maintained centrally.
Make responsibility visible
Owners, deadlines, reminders and processing status remain traceable.
MedicalSign connects regulatory knowledge with the people, documents and responsibilities that actually move a case forward.
03 · MedicalSign
Everything you need for the next step.
Start with a KV objective or directly with your team. MedicalSign maps procedures, keeps personnel files and evidence together, assigns responsibilities and tracks deadlines. Organisations that only need personnel files can use MedicalSign without KV modules.
Describe the objective
Explain in plain language what needs to happen medically or organisationally.
Find the procedure
MedicalSign maps the region, KV and matching published procedures.
Assign the team
Team members receive roles and access to all, selected or no KV cases as required.
Personnel files & evidence
Master data, documents, obligations and deadlines are kept centrally for each personnel file.
Manage responsibility
Assign clear owners, deadlines and optional email reminders.
Keep case & history together
Documents, processing status, submission and history stay in one place.
MedicalSign in practice
Everything where you expect it.
Objectives, cases, team members, personnel files, organisations and documents are linked. Recurring information is maintained once and reused where it is needed.
Experience MedicalSign live
Try demo ↗
20 minutes. The product itself.
Open MedicalSign without registration and explore workflows, cases, documents and KV logic directly in your browser.
20 minutes · no registration · opens in a new tabTry this exact entry point now: describe your objective in the live KV search.
Find procedures ↓Live database · Germany
This is how much KV is already inside MedicalSign.
The map shows live how many published KV procedures MedicalSign currently holds for each German federal state.
1.343
published KV procedures
Live from the MedicalSign procedure database · 16 federal states · 17 regional KVs
Select a federal state and continue directly in the live KV search.
04 · Lead feature · Live KV search
Describe the objective. MedicalSign searches for the right KV route.
Describe your objective in one sentence. Live search maps it to published regional KV procedures. The underlying knowledge base is continuously reviewed and maintained by our editorial team.
Enter an objective or search term.
Found the right procedure?Register for free and continue the matching case directly in MedicalSign.
Continue in the app ↗05 · From Germany for Germany
17 KVs.
17 rule sets.
One workspace.
16 federal states, 17 KVs and different regional rules. MedicalSign does not remove that federal structure – it makes it manageable. Start with what you want to do; MedicalSign assigns the region and KV and shows the relevant route in one interface.
06 · Product
KV procedures and personnel administration without a system break.
MedicalSign goes beyond finding the right KV route. From the Team module onwards, people, roles, personnel files, documents, responsibilities and deadlines become one connected workspace.
Live KV search
Describe the objective in plain language and find matching published regional KV procedures.
Intuitive workflow
MedicalSign shows the next useful step without requiring form knowledge.
Digital personnel file
Centralise employee data, documents, uploads, history and personal copies.
Team management with roles
Create, invite, edit and deactivate employees with custom roles.
KV collaboration & responsibilities
Assign KV cases, hand over work and monitor deadlines.
Personnel files without KV subscription
Use MedicalSign as a standalone personnel-file solution.
Media library
Search, tag, link and manage files in grid or list view.
Multi-file upload with validation
Drag & drop, file checks and visible upload progress.
Employee self-service
Employees maintain their own data, profile photo and documents.
Permissions & access security
Targeted KV access and 2FA-protected administrative actions.
ZIP upload & selective extraction
Inspect ZIP contents and extract only selected files.
Image & PDF preview
Use image tiles and open documents directly in a large modal.
Email invitation & password reset
Team access via one-time link without separate customer registration.
Automatic personnel-file billing
5 files included; additional files currently €2.00 gross/month.
Federal-state-based live KV search
Store the federal state in the profile and narrow search regionally.
Email domain whitelist
Define up to five allowed email domains per organisation.
Responsibility reminders
Automatically email reminders for open and due work steps.
Profiles & profile photos
Maintain personal master data and profile images directly in the system.
07 · Collaboration
Everyone knows what needs to happen.
From the Practice plan onwards, the Team area supports custom roles, targeted KV-case access and responsibilities with deadlines and email reminders. Owners control sensitive actions such as deactivation, deletion and 2FA; employees can complete their own profile data through self-service.
OwnerContributorAdvisorReviewer
08 · Who MedicalSign is for
For people who need to get administration done.
MedicalSign is designed for healthcare teams and professional advisers who need to manage KV procedures, personnel documents, evidence and responsibilities in a structured way. It can run with the KV workflow or as a personnel-file-only solution.
01
Doctors & psychotherapists
You want to handle a KV procedure yourself and avoid rebuilding the same personal evidence every time.
MedicalSign finds the relevant KV route and keeps reusable master data and documents structured.
02
Practices & practice management
KV applications, personnel documents, deadlines and responsibilities often converge on a small number of people.
MedicalSign connects cases, Team, digital personnel files and documents in one shared working state.
03
MVZ organisations & practice groups
Multiple doctors, sites and owners increase coordination needs across KV procedures and personnel administration.
MedicalSign provides clear roles, consistent personnel files, targeted KV assignments and traceable responsibilities.
04
Medical law firms
You support clients with KV-related procedures and need a structured administrative workflow.
MedicalSign organises procedural steps, evidence, mandates and processing status while individual legal assessment remains with your professionals.
05
Practice advisers
You support new practices, employment, site changes or approvals across different clients.
MedicalSign provides reusable workflows and helps manage documents, responsibilities and cases consistently.
06
Healthcare organisations needing personnel files
You need digital personnel files but do not want to use KV functions.
MedicalSign can run in personnel-file-only mode: KV modules are hidden while Team, documents and deadlines remain available.09 · Trust & security
Clear roles. Protected access. Traceable changes.
Owner-controlled permissions, 2FA, invitation controls through approved email domains, tenant separation and a traceable history protect sensitive practice and personnel information.
✓
Owner-controlled permissions and sensitive actions
✓
2FA for protected account access
✓
Approved email domains for team invitations
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Tenant, role and organisation logic instead of shared logins
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Traceable changes, encrypted transmission and data minimisation
10 · Pricing · Test phase
Combine KV workflow and personnel files to fit your organisation.
Solo focuses on KV search and structured cases. From Practice onwards, Team and digital personnel files are included: five personnel files are included and each additional personnel file currently costs €2.00 gross per month. MedicalSign can also run in personnel-file-only mode without KV modules; the conditions shown in the app are authoritative.
| Feature | Solo | PraxisFocus | Professional |
|---|---|---|---|
| Core | |||
| KV search | |||
| Create and manage objectives | |||
| Create and edit cases | |||
| Cases | |||
| Create and manage deadlines | |||
| Upload documents to cases | |||
| Export case PDF | |||
| Reusable data | |||
| Create person master data | |||
| Use the document wallet | |||
| Organisation | |||
| Multiple users / collaboration | |||
| Professional | |||
| Add further clients / organisations | |||
| Complete data export | |||
| Pay annually · save 15% | For individual providers Book a subscription in account settings after registration. Register for free ↗ | For practices and small MVZ organisations Book a subscription in account settings after registration. Register for free ↗ | For larger organisations and service providers Book a subscription in account settings after registration. Register for free ↗ |
Subscription and billing are managed in the MedicalSign app after free registration. From Practice onwards, five personnel files are included; from the sixth file, each additional personnel file currently costs €2.00 gross per month. Current in-app conditions are authoritative.
11 · MedicalSign in daily work
Stop searching. Keep working.
The technology stays in the background. What matters is the next clear step.
Find
Describe the objective. See the matching KV route.
Organise
Keep team, personnel files and documents together.
Assign
Assign tasks, access and deadlines clearly.
Ask
If something remains unclear, our team helps personally.
12 · Help & Support
Still a question? We help personally.
The MedicalSign app links its Help & Support area directly here. Contact us whenever a KV procedure, your account or a workflow step is unclear.
KV procedures
Questions about a procedure or requirements? Our team helps you find your way.
App & account
Questions about usage, roles or settings? Contact us directly.
Personal, not anonymous
There are people behind MedicalSign. We help when software alone is not enough.
13 · FAQ
Key questions about KV workflow, Team and digital personnel files.
What is MedicalSign?
MedicalSign is a digital workspace for German KV procedures and practice administration. It combines live KV search and editorially maintained procedure data with Team, digital personnel files, documents, responsibilities and deadlines.
Can I use MedicalSign only for digital personnel files?
Yes. Owners can choose between “KV applications with personnel files” and “personnel files only”. In personnel-file-only mode, KV modules are hidden while Team, personnel files, documents and settings remain available.
What is included with personnel files in the Practice plan?
The Team module is available from the Practice plan onwards. Five personnel files are included. From the sixth personnel file, each additional file currently costs €2.00 gross per month. Current in-app conditions are authoritative.
How does team collaboration work?
Roles can be defined freely. Team members can be assigned to all, selected or no KV cases. Responsibilities can have deadlines and email reminders; sensitive deactivation and deletion actions remain owner-controlled.
What can the document wallet do?
The document wallet works as a media library with upload, search, tags, grid and table views, ZIP import and configurable file types. Documents can be reused across personnel files and KV cases.
Is a complete digital personnel file generally mandatory in Germany from 2027?
No. There is no general rule requiring every complete personnel file to be digital from 1 January 2027. Certain electronic payroll-related records are relevant. MedicalSign offers the digital personnel file as an organisation and compliance capability, not as a blanket legal obligation.
Which KVs and procedures are available?
The procedure database is expanded in a controlled way. Live search only returns published procedures currently released in MedicalSign. A trained editorial team maintains sources, requirements and changes.
Is personal support available?
Yes. MedicalSign is not software only. When needed, the editorial team provides personal support up to a guided managed service for more complex cases.
Is MedicalSign available now?
Yes. The stable version is available at app.medicalsign.de. Live KV search, Team, organisations, digital personnel files, document wallet and structured cases continue to be expanded.
14 · About us
MedicalSign is building the digital workflow layer for German KV procedures.
MedicalSign is currently in pilot phase. Marvin Karg and Eric Steiner-Mantei are developing the platform for the German healthcare market. Following a successful proof of concept, scaling as an independent company based in Potsdam is planned.
IR & KV Management
Marvin Karg
MedicalSign is built around a simple standard: complex administrative procedures should become reliable, traceable and efficient for professional users.
Product, Marketing & Sales
Eric Steiner-Mantei, MBA
MedicalSign is built in Germany for the German healthcare market – with clear product logic, a high standard of care and the goal of making necessary administration materially easier.
KV procedure or personnel file: start where your work starts today.
Find the right KV route, organise your team and evidence, or use MedicalSign as a dedicated digital personnel-file solution. The platform adapts to the operating mode of your organisation.
