Define the objective
Semantic search and guided questions translate the intended outcome into a concrete administrative procedure.
Built for Germany
Medical servicesrequire approvals.MedicalSign makesthe path clear.
MedicalSign is being developed as a central platform for KV applications and approval procedures in Germany. It is designed to clarify responsibilities, explain requirements, reuse data, connect all authorised parties securely and prepare the appropriate submission route.
01 · Context
A necessary process. Unnecessarily complex today.
Anyone seeking to provide a statutory medical or psychotherapeutic service, change a practice structure or obtain an approval in Germany operates in a permanently fragmented administrative environment. The 17 regional Associations of Statutory Health Insurance Physicians use regional responsibilities, their own forms, terminology, portals, evidence requirements and submission channels.
The difficulty is not the individual form. It is the combination of research, responsibility, current versions, prerequisites, attachments, deadlines, signatures, queries and regional specifics. This structure will not disappear in the short term. It is part of the German healthcare system.
✓
The correct procedure must be identified first.
✓
Requirements and evidence vary regionally and change over time.
✓
Digital procedures, PDFs and postal submissions continue to coexist.
✓
Internal staff and external advisers often work on the same case.
02 · From Germany for Germany
Administration remains regional. The user experience does not have to.
MedicalSign is deliberately being developed solely for the German market. Instead of pretending regional differences do not exist, the platform models them in a structured way. Users should work in one consistent interface regardless of which KV is responsible or how digital its submission process is.
03 · Solution
You state the objective. MedicalSign structures the route.
The starting point should not be a form number but the intended outcome. A user wanting to offer ultrasound services, employ a doctor or change a site should be able to begin in plain language.
Clarify responsibility
Region, practice structure, specialty and role determine the responsible KV and regional procedure.
Prepare requirements
Required information, evidence, deadlines and special conditions are structured and explained.
Collaborate
Practices, employees, law firms and advisers can work on the same matter with defined roles and mandates.
Prepare submission
Depending on the KV, the result is a digital data set, signature-ready document or complete print package.
Keep the case
Status, history, deadlines, follow-ups and documents remain centrally traceable.
04 · Product
Not just filling in forms. Systematically reducing administrative work.
The product combines structured KV data with a central practice and document record, role-based collaboration and channel-independent submission preparation.
Semantic search
Search by objective and topic instead of internal form names.
KV and regional logic
Automatic assignment of the responsible KV and correct regional procedure.
Clear language
Complex requirements become understandable work steps without losing substance.
Practice and physician record
Master data, qualifications, sites and recurring evidence in one place.
Document wallet
Reuse existing documents in later suitable procedures.
Roles & mandates
Precisely defined access for owners, employees, doctors, law firms and advisers.
Deadlines & follow-ups
Due dates, open tasks and dependencies per case.
Versions & sources
Editorially maintained processes with sources, versions and change history.
Audit trail
Changes, approvals and processing steps remain traceable.
Multiple output channels
Digital process, PDF, signature preparation or postal print pack according to KV requirements.
Professional workspace
Law firms and advisers manage multiple clients and cases.
Editorial system
Internal regulatory backend for forms, rules, evidence, deadlines and channels.
05 · Collaboration
The organisation owns the account. Work can be delegated.
A practice or MVZ remains owner of its data and procedures. Internal staff can carry out tasks; external service providers receive mandates for organisations, sites or individual cases. MedicalSign is designed to replace shared passwords and fragmented email chains with transparent permissions and approvals.
OwnerContributorAdvisorReviewer
06 · Who it is for
For everyone responsible for KV procedures or handling them on behalf of others.
Each role sees the same process differently. MedicalSign is designed to bring these perspectives together in one platform.
01
Doctors & psychotherapists
You want to provide a service, obtain approval or implement a change without first navigating regional form landscapes.
For you: clear entry point, explicit requirements, reusable data and transparent status.
02
Practices & practice management
You coordinate several cases, documents, staff members and deadlines at once.
For you: central overview, tasks, approvals, document records and less duplicate data entry.
03
MVZ & practice groups
You need to standardise procedures across doctors, sites and organisational units.
For you: role model, locations, governance view and scalable workflows.
04
Medical law firms
You handle matters where standard processes need preparation and exceptional cases require professional review.
For you: multi-client workspaces, structured preparation, documentation and a clear boundary between workflow and legal advice.
05
Practice & establishment advisers
You support start-ups, acquisitions, employment and approvals for multiple clients.
For you: parallel client work, repeatable processes and transparent collaboration.
06
Other professional providers
Billing, transaction and specialised healthcare advisers often need the same documents and procedural information.
For you: controlled mandates and access exactly where needed.07 · Trust & security
Professional administrative processes require professional technical foundations.
MedicalSign is conceived as a B2B platform for sensitive organisational, professional and document data. Tenant separation, role-based permissions, traceable changes, encrypted transmission and data minimisation therefore belong to the product core.
✓
No patient communication as the business model
✓
Mandates and roles instead of shared logins
✓
Auditable processing and approval steps
✓
EU/Germany-oriented infrastructure as a product objective
✓
No marketing cookies on this microsite
08 · Pricing · market test
Simpler than advisory fees. More predictable than one-off handling.
The following tiers are an early market hypothesis for launch and help us test the right balance between recurring SaaS value and transaction-related services. Prices are expected to be net plus VAT.
Solo
€49per month
For individual providers
1 user · practice profile · guided applications · document wallet · deadlines
Register interestPracticeFocus
€129per month
For practices and small teams
Up to 5 users · roles & approvals · central cases · reusable data
Register interestProfessional
€349per month
For law firms and advisers
Client management · professional workspace · multiple organisations · team rights
Request early accessEnterprise
custom
For MVZ groups and larger organisations
Multiple sites · governance · custom roles · integrations
Book a conversationAdditional fees may apply for complex procedures, delivery or special services depending on the final product scope. Final pricing will be published before launch.
09 · Roadmap
By the end of 2026, the concept is intended to become a stable first product version.
Launch will deliberately not be a nationwide big bang. We will first model selected KVs and frequent, economically relevant procedures, then expand coverage in a controlled manner.
Structure & editorial model
Data model, roles, process logic, source structure and first KV procedures.
MVP & pilots
Selected KVs, guided procedures, practice records and first professional workflows.
First stable version
Productive use with a reliable core set of procedures and defined support processes.
Coverage & integrations
More KVs, more procedures, additional submission channels and integrations.
10 · FAQ
Questions that matter before launch.
What is MedicalSign?
MedicalSign is a SaaS platform developed in Germany for KV applications and approvals. It combines process knowledge, clear guidance, document management, roles and submission preparation in one interface.
Does MedicalSign replace legal advice?
No. MedicalSign is intended to structure standard processes, provide information and reduce administrative work. Individual legal assessment remains with appropriately qualified professionals where required.
Which KVs will be covered?
Long term, all 17 regional KVs are intended to be covered. The first stable version will start with selected KVs and procedures so quality and currency come before breadth.
Can a law firm or adviser work for multiple practices?
Yes. The professional model is designed for multi-client work. External providers should be able to work for several organisations under clearly defined mandates without taking over client passwords.
How are changes to forms and requirements handled?
MedicalSign will include its own editorial system. Sources, form versions, requirements, evidence and submission channels will be maintained in a structured way with change history.
Are applications sent automatically?
Submission depends on the relevant procedure and the capabilities of the responsible KV. Digital channels should be used where technically and legally available; otherwise complete documents up to a postal print package are prepared.
When will MedicalSign be available?
The first stable version is planned for the end of 2026. Selected pilot users and professional partners are intended to be involved beforehand.
11 · About us
MedicalSign combines digital product thinking with a clear understanding of professional administrative processes.
MedicalSign is being developed by Marvin Karg and Eric Steiner-Mantei, MBA. Together, they are building a platform designed to make complex KV procedures structured, understandable and reliably manageable for professional users.
Co-Founder
Marvin Karg
MedicalSign is built around a simple standard: complex administrative procedures should become reliable, traceable and efficient for professional users.
Co-Founder
Eric Steiner-Mantei, MBA
MedicalSign is being developed in Germany for the German healthcare market – with clear product logic, a high standard of care and the goal of making necessary administration materially easier.
Do you regularly handle KV procedures or want to test MedicalSign early?
During development we are already speaking with practices, MVZ organisations, law firms and advisers. If you would like to contribute real procedures, join as a pilot user or shape professional requirements, we would be pleased to hear from you.
hello@medicalsign.de →